Title:  Accounts Payable Technician_Temp (NJE)

Purpose of Position

Receive, scan, validate and process vendor´s invoices related directly to operational activities into the Accounts Payable systems, liaising with vendors on invoice issues to provide accurate and timely data to enable vendor payment approvals according to company policy and procedures.

Tasks and Responsibilities

• Vendor setup and administration in the Financial systems (Financials, HFG software and NJE Vendor Portal) following the internal controls in place;
• Receive, scan, validate and process vendor invoices related to operational activities into the Accounts Payable systems to enable payments to vendors;
• Liaise with vendors, preferably in their native language, in case of invoices queries and/or in inappropriate or incorrect charges to clarify all doubts and mutually agree invoice reconciliation;
• Perform the reconciliation of vendor’s current accounts to guarantee proper accounting integration of all related invoices, so that a proper and timely invoice payment can be made;
• Assist vendors on invoice issues related;
• Request and follow up on vendor’s invoices approvals within the most appropriate departments to guarantee that invoices are validated and approved;
• Prepare and execute the archiving process of vendors’ invoices to guarantee appropriate physical records;
• Send monthly statistical information to Aviation Authorities for France and Germany by providing the required reports and to ensure the correct payments are timely made;
• Process all aviation tax due to tax authorities;
• Support Billing area regarding Owner queries in invoices or final statements.

Education

Certifications and Licenses

Years of Experience

Core Competencies

Knowledge, Skills, Abilities and Other (KSAOs)

• Knowledge of accounting concepts and principles;
• Knowledge of database systems and financial software is an advantage;
• Fluency in Business English (written and spoken) and other European languages;
• Proficiency in MS Office.