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Title:  Associate Contracts Administrator (NJUS)

Company:  NetJets Services, Inc.
Area of Interest:  Sales
Location: 

Columbus, OH, US, 43219

Req ID:  3740

Purpose of Position

The Associate Contract Specialist is available to assist with Marquis Jet Card contracts (preparation, negotiation and closing) and to combine several operational and contractual activities that take place throughout the day into one position. The position will provide a single point of contact for the business increasing the level of communication between departments related to the tasks. In addition, the Associate Contract Specialist is responsible for working with internal and external business clients on negotiations, closings and execution of such contracts; ensuring accurate and complete recording of contracts and contract terms in NetJets contract management system; and ensuring FAA compliance with all transactions. The Associate Contract Specialist is an entry level position to the Contracts Department and will allow for a career path to Contract Specialist for fractional transactions. 

Tasks and Responsibilities

  • Marquis Jet Card – Generates and negotiates all transactional documents related to Marquis Jet Card purchases as requested by Sales utilizing Apttus and the current process identified. Drafts unique language as it relates to the Jet Card purchase. Collaborates with the Sales Teams, as well as internal and external partners (Legal, Billing, AR, Finance, OS, Marketing and others as necessary) to represent the Company and the Program. Ensures all Jet Card purchases are completed in a timely, effective, accurate manner and provides an exceptional contracting experience for Owners. 
  • Contract Template Management - Works with Legal to produce and update main contracts with language to reflect new product offerings. Coordinates with IT and Apttus Product Managers to integrate new fields into Apttus that meet business and template requirements for tracking enhancements and generating documents. Uses X-Author to update and create new templates that will be used by the contracts team to generate owner-facing contracts and other documentation. 
  • Aircraft Positioning – Creates, updates and distributes the FAA Report of possible closings to the Contracts Department, Scheduling Department, and FAA Counsel by monitoring aircraft positioning locations and authorizing all filings for closing in compliance with the FAA and tax regulations. Continually communicating through-out the day any changes or updates to the possible closing list (aircraft closings, aircraft deliveries, and maintenance transactions). Monitor IJETII and CMS and communicate with all affected departments (including Contracts Department, Scheduling Department, FAA Counsel, Executive Management, and Aircraft Delivery Manager) through-out the day. After authorizing the filings, the Closing Coordinator will activate the contract records and appropriate modifiers in CMS and distribute a daily FAA Closing Report.
  • Fly-Wire Preparation and Processing – Based on the continually changing daily closing list, prepare and process Declarations for the Fly-Wires, communicate and coordinate with Scheduling and FAA Counsel to properly process and complete the Declarations; and add appropriate information to IJETII for scheduled international flights. 
  • Aircraft Substitutions, Inventory Management and Disposals – Prepare, process and communicate all Aircraft Substitution transactions and coordinate with Fleet Planning regarding changes to the aircraft fleet plan. File all new and renew all Aircraft Registrations with ODOT as needed.
  • Document Processing - Provides administrative support to the Contracts Department by maintaining accurate and complete Owner, FAA and other department files related to all transactions. Review and approve Aircraft Registration Applications in regards to aircraft closings. Returns finalized Owner document sets following closing via FedEx, Email or DocuSign ensuring that all fields are completed and fully accurate returned to Owners are complete and accurate. Provides support to internal and external customers related to requests for information related to Owner and FAA files. 
  • Other duties as assigned. 

Education

Bachelor's in Business Administration or Finance

Certifications and Licenses

Years of Experience

4-6 years of experience

Core Competencies

Adaptability
Collaboration
Curiosity
Service-Oriented
Strives for Positive Results

Knowledge, Skills, Abilities and Other (KSAOs)

  • Must possess working knowledge of Microsoft Office Suite
  • Must show capacity to learn other systems as required, such as Contract Management System, IJETII, APPTUS, and HotDocs
  • Must be detail oriented, accurate, timely, consistent, reliable, efficient, self-motivated and flexible  
  • Must exhibit excellent interpersonal skills
  • Must be customer service oriented and a team player
  • Must exhibit the capacity to handle a high volume of work accurately and in a timely manner
  • Must possess professional written and oral communication skills


Nearest Major Market: Columbus

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